Remote Online Notarization in California
Remote Online Notarization (RON) is a process that allows individuals to have documents notarized over the internet using audio-visual technology. In California, RON was officially authorized in 2020, enabling notaries to perform notarizations remotely under specific guidelines. Under these guidelines, "[a] California notary public shall not provide online notarization for any principal, and an online notarization platform shall not be authorized for use by a California notary public" until the Secretary of State authorizes it on their website and January 1, 2030 is the expected date. Click here to read more about the Bill.
How Remote Online Notarization Works
Preparation: The signer prepares the document that needs notarization and ensures they have the necessary identification documents.
Choosing a Notary: The signer selects a California-licensed notary public who offers remote notarization services.
Scheduling the Meeting: The signer schedules a virtual appointment with the notary, typically through a secure online platform.
Identity Verification: During the meeting, the notary verifies the signer's identity using government-issued identification and may use additional identity verification methods, such as knowledge-based authentication (KBA).
Document Signing: The signer electronically signs the document in the presence of the notary using the online platform.
Notarization: The notary applies their electronic seal and signature to the document, completing the notarization process.
Document Delivery: The notarized document is then delivered to the signer, often through email or a secure online portal.
Benefits of Remote Online Notarization
Convenience: Signers can complete notarizations from anywhere with internet access, eliminating the need for in-person meetings.
Time-Saving: The process is often quicker than traditional notarization, allowing for faster transaction completion.
Accessibility: RON provides greater access to notarization services for individuals who may have mobility issues or live in remote areas.
Considerations
Technology Requirements: Both the signer and the notary need reliable internet access and compatible devices for the video conference.
State Regulations: Notaries must comply with California's specific regulations regarding remote notarization.
Document Types: Not all documents may be eligible for remote notarization, so it's essential to check the guidelines.
Remote Online Notarization in California provides a modern solution for notarizing documents efficiently and securely, adapting to the needs of today's digital world.
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